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Description

Actions

Responsibility

1

Sub-inventory for RGP

RGP sub-inventory (RGP-IN / RGP-OUT)

IT

2

Additional information for Reporting

To capture the supplier and users’ information, input fields to be created in Movement Request & Purchase Requisition

IT

3

New Transaction type

New Transaction type RGP created to track the transaction with corresponding GL Code.

IT

4

Movement Request Approval

Approval Hierarchy by-Plant Head

IT

5

Movement Request Status Report

Developed “Revent Movement Request Status” Report

IT

6

Delivery Challan / RGP document

Report development (format & Parameters required).

IT

7

Material tracking

Report development (format & Parameters required).

IT

8

Category Identify for RGP Item Codes

Service Category with GL Code need to Identified For RGP Code.

Account

9

Item code generation

Based on last year RGP transactions for expense items, mass load of RGP Item code to be created

## Required unit wise data from concerned department /store

Store/Users

9.1

Item code generation

Non-Asset new Item will be created in system which is inventory type and non- cost enabled. Based on the past trend item codes to be created in bulk.

## User need to select service category for RGP Item Code

As per current practice(IT)

10

“Stock in” the item-for maintenance items.

Miscellaneous receipt Txns with correct GL Code (121202) in RGP-IN sub-inventory with quantity and with Zero Rate.

##List of user required from functional head(Rajesh Singh)

Store

11

RGP Request by Concerned User / Store person.

The user creates the Movement request for Item, Quantity with expected value, department/ Cost centre & Supplier information. (MMR-transfer from Store-IN to Store-OUT)

User

12

Check “Movement Request Status Report”

User can check Movement Request Status Report to check Request QTY, Supplier Name/Site, Movement Status (Approved/Not Approved) Delivered Qty by store

User

13

Document Approval

Respect Unit plant head will approve the document. (MMR- Transfer)

Unit Plant Head.

14

Material Movement/Receipt into store

Approved request will be transacted in the system based on physical received by store from concerned user(pick confirm).

Store

15

Delivery Challan / RGP document

Based on the complete transaction confirmation, RGP document to be generated. #Movement request number will be the RGP document number.

Store

16

Return of Repairable Item as it is.

Store will create Movement request for receipt of returnable item from supplier, Quantity with returnable challan number of supplier, department/ Cost centre & Supplier information. (MMR-transfer from Store-Out to Store-IN).

## 1.)MMR Tran type “RGP Inward “ and choose correct supplier name which was in RGP Outward”

2.) Insert MMR no(RGP Outward) in Ref.No, This ref.no cannot able to edit or

correct after completed the transaction

User / Store

17

Document Approval

Respect Unit plant head will approve the document. (MMR- Transfer)

Unit Plant Head.

18

Service Cost

Supplier will send the quotation for the item services. The purchasing team will finalize the quote and share the rate with concerned department.

Purchase

19

Purchase requisition

Concerned department User raise the PRS/Purchase Requisition in Oracle and it will go for approval cycle as per Business.

In PR the MMR doc No to be captured.

Concerned Department

20

Purchase Order

Po creation will be done for approved requisition and will go for approval cycle.

Purchase

21

Repair Material received

GRIN will be created against the PO for the material serviced, once the manual confirmation received from user.

system will create the AP invoice (ERS) automatically.

## Insert MMR NO.(RGP Outward) in Ref. NO.At the time of creation receipt. This ref.no cannot able to edit or correct after completed the transaction

Store